MYBOS for maintenance & assets

Every job, asset and contractor, on one record.

Work orders, preventive maintenance, assets, inspections, contractors, keys and invoices on one record, from the desk or on site.

Book a demo See the main features

MYBOS maintenance and asset management view

Trusted by building and facilities teams.

Built by people who’ve run buildings

What’s holding your maintenance back?

Without MYBOS

Jobs raised by email, phone and sticky note
Servicing dates kept in spreadsheets
Contractors on site without checks
Keys and fobs signed out in a paper book
Invoices that can’t be matched to the work

With MYBOS

Every job assigned, tracked and timestamped to sign-off
Recurring schedules with automatic reminders
Insurance, inductions and QR code check-in before work starts
A searchable key register with overdue alerts
Invoices matched to jobs and tracked against budget

75+ features. Switch on what you need.

Maintenance and assets, in one place.

Work orders this week 28 open

#4173 Leaking tap · L3 Pacific Star Plumbing

In progress

#4174 Lobby light out Quote approved by committee

Approved

#4171 Gym treadmill Photos attached · resident notified

Signed off

Track every job to sign-off

Work order management software lets a building team raise a job, assign it to the right person or contractor, track it in real time and close it with a record.

Raise and assign
Contractor compliance
Track and close

75+ features. Switch on what you need.

Maintenance and assets, in one place.

Track every job to sign-off

Work order management software lets a building team raise a job, assign it to the right person or contractor, track it in real time and close it with a record.

Raise and assign
Contractor compliance
Track and close

platform-preventive-maintenance-calendar

Service before things break

Planned preventive maintenance (PPM) is servicing equipment on a set schedule to prevent breakdowns, instead of waiting for something to fail.

Recurring schedules
Automated reminders
Linked to the asset register

One register for every asset

Building asset management is recording and maintaining a building’s physical assets over their life: what they are, where they are, their warranties and documents, and every service and repair.

One register
Warranties and documents
Service history

Fails turned into fixes

A building inspection app replaces paper checklists with digital ones on a phone or tablet.

Digital checklists
Fails become fixes
Scheduled like maintenance

Know who’s on site

A contractor management system checks that contractors are qualified, insured and inducted, controls their access to site and records the work they do.

Geofenced and QR check-in
Terms and inductions per visit type
Sign-in link in every work order
Live on-site list for emergencies
Auto sign-out after 24 hours

Know who has which key

A key register is a record of every key and access fob for a building: what it opens, who has it, when it was signed out and when it came back.

Searchable register
Sign-out and return
Overdue alerts

Match every bill to the job

An invoice approval workflow is the set of steps a bill goes through before it is paid: checking it against the order or quote, confirming the work was done, and getting sign-off from someone with authority.

Matched to the job
Approval workflows
Budget tracking

Custom reports, sent on time

Build reports and send them automatically.

Templates
Schedules
Exports

Why MYBOS?

Expert guidance, not just software

Built by an ex-building manager, MYBOS helps you run buildings better, not simply manage another login.
One connected system for everyone

Building managers, contractors, residents and committees work from one operational record instead of disconnected tools.
Direct access to real people

From support to senior leadership, customers get a genuine partner rather than being treated like a ticket number.

Why MYBOS?

One record you can trust

Every job, visit and sign-off timestamped against the record.

Every building at a glance

Live reporting across your whole portfolio, in one view.

Tools that save your team time

Raise it where you find it and let it sync as you walk.

Frequently asked questions

It lets a building team raise a job, assign it to a person or contractor, track it in real time and close it with a record of notes, photos and costs. MYBOS has sent over 1.5 million work orders to date.

Preventive maintenance software schedules recurring servicing, raises work orders automatically and records completion. MYBOS does this for buildings, linking each service to the asset register and to compliance records.

Building asset management software records a building’s assets and their full history (warranties, documents, services and repairs) so teams can plan maintenance and replacements. MYBOS links each asset to its work orders and preventive maintenance.

A building inspection app replaces paper checklists with digital ones. MYBOS records results, notes and photos, turns failed items into work orders and stores an audit-ready history.

Contractor management software checks contractors’ insurance, licences and inductions, controls site access and records their work. MYBOS adds geofenced check-in, key access and work orders for buildings.

Key register software records every key and fob, who has it and when it was signed out and returned. MYBOS links sign-outs to contractors and jobs and flags overdue keys.

Invoice approval software routes bills to the right people for checking and sign-off before payment. MYBOS does this for maintenance, matching each invoice to the work order, quote and building budget.

Contractors can only sign in inside the building’s radius, and are signed out automatically when they leave.

MYBOS signs them out after 24 hours. Managers can also sign them out manually.

Yes. A live list shows every contractor and visitor currently signed in.

Every job, asset and contractor, on one record.

What’s holding your maintenance back?