Powerfully Simple On-Site Check In for Contractors, Visitors and Staff
Take total control of your building. Know exactly who is onsite, link visits directly to your work orders, and automate your entire lobby with smart geofencing.
The contractor check-in process helps Building Managers streamline work flows, adds emotional peace of mind, centralises attendance records, builds relationships with suppliers to the site and gives you full visibility over exactly who is onsite — all from one platform.
MYBOS is Trusted by over 200 Global Companies
At MYBOS, we’re proud of the partnerships we’ve built with our clients:
Managing lobby traffic and site access comes with unique operational challenges:
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Tracking multiple contractors and daily visitors
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Ensuring terms and conditions are accepted before entry
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Knowing exactly who is onsite during an emergency
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Linking visitor check in records to active work orders
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Manual and time-consuming contractor management sign up processes
Without the right system, building teams often rely on spreadsheets, paper logbooks, and disconnected tools that don’t serve any legal or compliance purpose. MYBOS replaces these fragmented work flows with a centralised digital platform designed specifically for Building and Facility Managers, enabling them to oversee every visitor sign in and contractor check-in in one place.
The Complete On-Site Check-In platform
MYBOS is a cloud-based building management software trusted by property professionals across the world. The platform allows managers to coordinate operations, monitor building performance, and communicate with residents and contractors in real time.
With the new On-Site Check In feature, MYBOS supports the full lifecycle of building access, from automated contractor sign in to emergency reporting.
Smart Geofencing
Stop a contractor or visitor from signing in outside the radius, and automatically sign out a contractor/visitor who leaves the geofenced area.
Work Order Integration
Sent Work Orders & Quote Requests now contain a direct URL link that a contractor can click to access the sign in page seamlessly.
Universal QR Codes
Site safety and initial visit information for contractor safety, compliance and legal peace of mind
Inductions
Site safety and initial visit information for contractor safety, compliance and legal peace of mind
Custom Terms & Conditions
Set up to 10 specific terms assigned to visit types (Visit, Work Order, Quote Request) that must be accepted to access the building.
Real-Time Attendance Records
View a dedicated left-hand menu section to see all visitor check-in records, split between visitors/contractors onsite and everything else.
Automated Email Notifications
Both the Building/Facility Manager and the Contractor/Visitor receive automated email communications about sign in and sign out.
These tools help Building & Facility Managers move away from reactive management and adopt a proactive, data-driven approach to building operations.
Built for Secure and Busy Building Environments
Modern buildings experience constant daily foot traffic. MYBOS was designed with these busy environments in mind.
The platform supports:
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High-volume visitors check in
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Routine maintenance attendance tracking
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Geofenced mobile access controls
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Commercial building visitor management
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Multi-site property portfolios
Building Managers can view and manage the details of a Visitor Check-In record, including manually signing them out or modifying their associated Work Order. Any Contractor/Visitor who has not been automatically or manually signed out will be signed out after 24 hours.
This unified approach eliminates the inefficiencies of juggling multiple systems and manual processes.
Benefits of MYBOS On-Site Check In
Building managers choose MYBOS because it helps them:
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Gain visibility and control over Contractors & Visitors who are onsite
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Link Contractor & Visitor work directly to Case Work Orders
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Manage and report on overall check-in records for the building
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Reduce manual administrative work through automated geofencing
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Maintain full visibility for emergency safety protocols
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Save time and reduce stress for Facility and Building Management
By bringing all access and check in tasks into one platform, MYBOS helps teams operate more efficiently and deliver a better experience for residents and contractors.
Why Choose MYBOS for Visitor Management
Property professionals trust MYBOS because it is built specifically for real-world building operations.
Key advantages include:
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Built using new, advanced front and backend technologies
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Simple form to capture Company, Name, Email and Mobile #
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Automatic URL generation for contractors to re-login to closed browser sessions
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Real-time notifications for contractor check-in and sign out
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Contextual understanding of who may still be onsite in case of emergencies
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Seamless integration with quotes and work orders
With thousands of buildings already managed through the platform, MYBOS has become a leading building management solution.
Supporting Property and Facility Teams Across All Access Points
MYBOS supports Building Managers and property professionals by tracking various visit types, including:
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General Visitors
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Routine Maintenance Contractors
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Quote Request Inspections
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Work Order Executions
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External Service Providers
Our platform helps management teams stay organised, improve efficiency, and ensure every onsite visitor complies with your safety protocols.
