How integrating technology into your workflow can help you structure your day
It’s no secret that making technology a part of your workflow as a facility manager has a range of benefits. From increased productivity, to making preventative maintenance easier and more streamlined, good facility management software acts as a personal assistant. However, integrating technology into your workflow can also help you structure your day and make sure you can get the most amount done in the most effective way. Below are a few examples of how.
Tackling the most important work first
Productivity Consultant Brain Tracy, influenced by Mark Twain, has been quoted as saying “If it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first”. In essence, when it comes to structuring your day, it’s best to tackle the biggest and hardest piece of work first. Thanks to integrating technology into your workflow, inspecting digital to-do lists, reports, and schedules can easily help us identify what today’s frog might be.
Streamlining menials tasks
Similarly to eating the frog, finding ways to cut the tadpoles (menial tasks) out of your day can help you get more important work done. For those in facility management, this might mean streamlining invoicing, automating amenity bookings, or carrying out mass communication. All of these can be done through the use of good facility management software.
In our modern work life there are too many changes day-to-day. Meetings get moved, important calls take longer than anticipated, colleagues get sick. The benefit of a digital calendar means you can easily change what your day looks like in real-time. This means if a meeting gets cancelled, you can easily take something from tomorrow and shift it today – so you can still get important work done.
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