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Building Asset Management Software

ISO 27001 certified  ·  4.3/5 from 61 reviews  ·  14-day free trial

Building asset management software maintains a register of every physical asset in a building — plant, lifts, pumps, fire systems, doors — with the full service history, warranty and compliance record attached to each one. MYBOS runs this across more than 3,000 buildings in Australia and New Zealand.

Proven across Australian and New Zealand buildings

3,000+

Buildings managed

1.5M+

Work orders logged against assets

705,000+

Residents & occupants

Since 2017

Operating in AU & NZ

What is building asset management software?

Building asset management software holds a register of every physical asset in a building and keeps the operational history attached to each one — what it is, where it is, who services it, when it was last attended, what was done, and what it cost.

The register is only useful if the work history lives inside it. An asset list in a spreadsheet tells you what you own. An asset register inside your maintenance and work orders system tells you whether it has been looked after — and lets you prove it.

MYBOS has logged more than 1.5 million work orders against customer assets since 2017.MYBOS, 2026

How is building asset management different from asset tracking?

They solve different problems. Asset tracking answers “where is it?” — using barcodes, QR tags, RFID or GPS to locate movable items such as tools, laptops and equipment. Building asset management answers “what condition is it in, who maintained it, and can I prove it?” for fixed plant that does not move.

A lift, a fire panel and a cooling tower do not need locating — they need a service history.

Some buildings need both. If your problem is portable equipment going missing, a tagging system is the right tool. If your problem is proving the chiller was serviced, this is.

Asset trackingBuilding asset management
Core questionWhere is this item right now?What condition is this asset in, and who serviced it?
Typical assetsTools, laptops, equipment, vehicles, stockLifts, pumps, HVAC plant, fire systems, doors, roofing
MethodBarcode, QR, RFID or GPS taggingAsset register linked to work orders and inspections
Typical vendorsAsset Panda, itemit, GoCodes, EZOfficeInventoryMYBOS and comparable building operations platforms
Bought byIT, operations, logistics, hire fleetsBuilding managers, facility managers, owners corporations

What belongs in a building asset register?

Enough that someone who has never seen the building could take it over. An asset register that cannot survive a change of building manager is a list, not a record.

The two fields most often missing are the ones that matter later: what was actually done, and who verified it.

FieldWhy it matters
Asset ID and descriptionDistinguishes Lift 2 from Lift 3 when a fault is reported
LocationLevel, plant room or riser — so a contractor finds it without a phone call
Make, model, serialNeeded for parts, warranty claims and like-for-like replacement
Install date and expected lifeDrives capital works planning and sinking fund forecasting
Warranty and expiryPrevents paying for repairs still covered by the manufacturer
Service scheduleGenerates planned maintenance before failure rather than after
Full work historyEvery job raised against the asset, with dates and contractor
Compliance statusWhether the asset is an essential safety measure, and when it was last certified
Cost to dateShows when repeated repair has become more expensive than replacement

How does asset management software reduce lifecycle cost?

It moves spending from reactive to planned, and it stops the same fault being paid for twice. The expensive pattern in most buildings is not one large failure — it is a dozen small repeated repairs nobody connected to the same asset.

MYBOS customers report recovering up to 20 working days a year by cutting manual admin, missed tasks and communication delays.MYBOS, 2026

The second saving is capital planning. A register with install dates, expected life and cost-to-date turns the sinking fund conversation from a guess into a schedule.

What must you record about your assets for compliance?

More than most owners realise, and on a deadline measured in hours. Your essential safety measures — fire doors, sprinklers, alarms, exit lighting — are assets, and the maintenance record for each is evidence a regulator can demand.

In Victoria, building owners must keep records of maintenance checks, safety measures and repair work available for inspection by a municipal building surveyor or chief fire officer, on 24 hours’ notice.Building and Plumbing Commission Victoria, 2026

In New South Wales, AS 1851-2012 became mandatory on 13 February 2026 under the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021, covering class 1b and class 2 to class 9 buildings — new and existing. Owners corporations and strata committees are named as responsible parties.Building Commission NSW, 2026

The twenty-four hour test

If a surveyor asked today for the servicing history on your fire doors, could you produce it tomorrow — with dates, contractor names and sign-offs?

That is what an asset register is for.

Who uses building asset management software?

Four roles, each needing a different cut of the same register. They are all looking at the same plant — but for different reasons and on different timescales.

MYBOS is used across residential strata, commercial, mixed-use and hotel portfolios by organisations including Meriton, Brookfield and Barangaroo.MYBOS, 2026

Role What they need from the register
Facility managers Planned maintenance schedules and condition data across multiple sites
Building managers Fast asset lookup on site, and a history that survives handover
Strata & owners corporation managers Defensible compliance evidence and capital works forecasting
Owners and committees Sinking fund planning grounded in real asset age and cost-to-date

How do you get started with MYBOS?

Start the 14-day free trial and build a register on a real building, or book a demo and we will set it up against your own plant list first. No credit card and no sales call required to begin.

MYBOS holds a 4.3 out of 5 rating from 61 customer reviews across Capterra, GetApp and Software Advice, and 4.8 on Google.Capterra, GetApp, Software Advice, 2026

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Frequently asked questions

What is building asset management software?

Software that maintains a register of every physical asset in a building — plant, lifts, pumps, fire systems, doors — with the service history, warranty and compliance record attached to each one.

What is the difference between asset management and asset tracking?

Asset tracking locates movable items using barcodes, QR tags, RFID or GPS. Building asset management maintains the condition and service history of fixed plant. Tracking answers “where is it”; asset management answers “who serviced it, and can I prove it”.

What should a building asset register include?

Asset ID, location, make and model, install date, expected life, warranty expiry, service schedule, full work history, compliance status and cost to date.

Does asset management software help with compliance?

Yes, when the record is dated and attributable. Victorian owners must produce maintenance records on 24 hours’ notice, and NSW made AS 1851-2012 mandatory in February 2026 for class 1b and class 2–9 buildings.

How long does it take to set up MYBOS and upload our building assets?

We do the heavy lifting for you. Our operations onboarding team helps migrate your existing spreadsheets, asset logs, or registries directly into mybos. Most buildings are fully set up and tracking assets within a few days.

What types of buildings or portfolios is mybos built for?

MYBOS is built for scale. As the leading building management platform, we support everything from high-rise residential towers and premium commercial offices to complex, multi-site mixed-use developments.

See it on your own asset register

See why we are the leading building management platform trusted by top facilities teams. You won’t just see our platform, you’ll get a walk-through from someone who actually knows building operations inside and out.

Track Your Assets Better

Support on Demand

The MYBOS customer support team provides fast and helpful assistance should you encounter any issues with our building management software. We can provide:

Webinars

Video Tutorials

Technical Support

User Guides

Don't Just Take Our Word for It!

4.3 out of 5 stars

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MYBOS best work order management software dashboard for property managers with reports and calendar view


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